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SFL Summerfest

ACT #: 22403

WHO IS THIS REQUEST FOR?
0
ORGANIZATION
National Pan-Hellenic Council
NAME OF EVENT
SFL Summerfest
DATE OF EVENT
9/26/2024
VENUE
Town Square and Matthew’s Quad
IS THE EVENT ON CAMPUS?
DESCRIBE THE EVENT, TRY TO INCLUDE HOW IT RELATES TO YOUR MISSION OR VALUES
UCSD SFL Summerfest is an annual event designed to bring together the UC San Diego community, welcoming both incoming and returning students. The event features a vibrant atmosphere with free games, food, and entertainment, providing an engaging and enjoyable experience for all attendees. Summerfest serves as an excellent platform for students to learn more about the various sorority and fraternity organizations at UCSD in a fun and interactive setting. UCSD SFL Summerfest aligns perfectly with the mission and values of the Sorority and Fraternity Life (SFL) community. Our mission is to champion a holistic co-curricular experience by providing collaborative and developmental opportunities that promote a healthy and inclusive community, a sense of belonging, and a commitment to shared values. The event promotes Equity, Diversity, & Inclusion by creating an inclusive space where students from diverse backgrounds, experiences, cultures, and identities can come together and feel welcome. It supports Academic Excellence by encouraging students to engage with organizations that offer opportunities for scholastic achievement, research, internships, and professional development. Leadership and Character Development is emphasized through the planning and execution of the event, showcasing the dedication to personal growth, integrity, and accountability of our members. The event also highlights our value of Community Responsibility by promoting student wellbeing and safety, engaging in community service, and fostering social justice and philanthropy. Lastly, Summerfest facilitates the formation of Lifelong Friendships by fostering a sense of sisterhood, brotherhood, and siblinghood, helping students build meaningful and lasting relationships. Overall, UCSD SFL Summerfest is a celebration of our commitment to enriching the student experience and promoting a supportive and vibrant campus community.
ESTIMATED UNDERGRADUATE ATTENDANCE
1200
WILL ADMISSION BE CHARGED?
IS THIS A PHILANTHROPIC EVENT?
ARE YOU RECEIVING FUNDING FROM OTHER SOURCES?
IF YOU ARE RECEIVING OTHER FUNDING, TELL US WHERE IT IS COMING FROM
Sorority and Fraternity Life Councils (NPHC, IFC, CPA, MGC)

Cost Objects

Type Description Requested Awarded
Security 4 crowd managers (4PM - 8 PM), $25 per Hour $925.00 $0.00
Contract Bright Rentals $1,000.00 $1,925.00
Food Dirty Birds $2,260.16 $2,260.16
Food Shores diner $314.00 $314.00
TOTAL REQUESTED $4,499.16 $4,499.16
Status
FinalApproval
DATE CREATED
6/14/2024 7:34:12 PM
CHANGED
9/4/2024 4:01:31 PM

Supporting Documents

Dirty Birds and Shores summerfest quote.xlsx - Google Sheets.pdf
q2366946.pdf
Screenshot 2024-06-11 144844.png
Screenshot 2024-06-11 144858.png
supportinng documents for summer fest app.pdf

Review History

6/15/2024 12:00:04 AM
Public
Your application is now under review. This is an automated status change.
Status
UnderReview

8/16/2024 2:46:28 PM
Public
As of Fall 2023, the Associated Students implemented an event funding limit of $4,500 per event with 500+ attendees. Additionally, in Spring of 2024, A.S updated the funding guide to give student organizations a total programming fund maximum of $8,000 for the 2024-2025 school year. The previous AVP provided organizations the opportunity to appeal these maximums for this Fall quarter in emails sent April 20th and May 9th, setting a deadline of May 12th., 2024. No appeal from this organization means the event A.S funding limit for NPHC is $4,500 and the funding maximum for the 2024-2025 year is $8,000. During the Fall quarter, there will be another opportunity to appeal this maximum for events in Winter and beyond. To receive A.S funding, please adjust this A.S funding request to be under $4,500. Thank you.
Status
ChangesNeeded

9/7/2024 12:00:01 AM
Public
Your application is now under review. This is an automated status change.
Status
UnderReview

9/11/2024 2:10:50 PM
Public
There's no quote for the crowd managers, but we allocated more money to the eventbright because there is a quote there. The maximum allocation is the same but NPHC will have to cover the cost of the security & less of the eventbright than the organization planned.
Status
FinalApproval

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