ACTUAL ATTENDANCE (# UCSD UNDERGRADUATE STUDENTS) 104

IF THERE WAS A DIFFERENCE IN THE ESTIMATED AND ACTUAL ATTENDANCE NUMBERS, PLEASE EXPLAIN WHY YOU THINK THERE WAS A DIFFERENCE. HOW CAN YOU DECREASE THE DIFFERENCE IN ATTENDANCE NUMBERS FOR FUTURE EVENTS? There was a very minimal difference in the estimated number of attendees and the actual number of attendees (in fact we reported a few more attendees than we expected). We will continue to aim for our attendance estimates to be close to the actual attendance counts.

ACTUAL EXPENDITURE 338.75

DID YOU RECEIVE OUTSIDE FUNDING?

PLEASE LIST ALL SOURCES OF FUNDING ASIDE FROM A.S. N/A

WHAT WAS THE PURPOSE OR GOAL OF THE EVENT?
The purpose of this event was to be a social event for the ACM’s Bit Byte (big little) program. Members interested in picking up or being picked up had the opportunity to meet the current ongoing families as well as new bytes starting their own binary trees. The event was held in science fair table style in which each tree had their own table / booth and bits rotated around the room to meet each family. There were 2 separate sessions for the event to keep the numbers controlled.

DO YOU CONSIDER THE EVENT TO HAVE BEEN A SUCCESS? WHY OR WHY NOT?
Yes, the event was definitely a success, as there was a balanced number of attendees in both session 1 and session 2, and we had great turnout for both the bytes and the bits. We also received positive feedback with the free boba drinks and overall organization of the Meet the Tree event.

WHAT WOULD YOU DESCRIBE AS YOUR MOST VALUABLE RESOURCE?
AS was definitely our most valuable resource for this event! Without AS, we could not have received funding to provide free boba drinks to most members who showed up. This definitely made our event more engaging and enjoyable for our attendees, which we could not have funded by ourselves.

WHAT IF ANY COMPLICATIONS AROSE DURING THE EVENT?
Very little complications arose during the event. At the beginning, we wanted to have a structured and timed rotations system where bits would move onto the next table every 5 minutes. However, we found it smoother and easier to allow the bits to roam freely and meet bytes to their own discretion, changing the rotation system in the middle of the event.

WHAT STEPS OR ITEMS WOULD YOU IMPROVE FOR THE NEXT EVENT?
For Meet the Tree next year, we’ll probably continue to implement similar features (separate sessions and tables for each tree). To improve, we might add some quick slides at the beginning to introduce each tree before the bits get started meeting the bytes.

WHAT ONLINE CHANGES WOULD YOU MAKE TO ADVERTISEMENTS OR PROMOTION?
To boost attendance and eyes on the program, we can further market Bit-Byte on our Instagram, Web Portal, and Tiktok.

DO YOU HAVE ANY FEEDBACK FOR US ON THE A.S. FUNDING APPLICATION/PROCESS? HOW CAN WE BETTER SUPPORT YOU AND YOUR ORGANIZATION?
N/A

PART B - SUPPORTING DOCUMENTS

Please upload any supporting documents pertinent to the outcome of your event.