ACTUAL ATTENDANCE (# UCSD UNDERGRADUATE STUDENTS) 14

IF THERE WAS A DIFFERENCE IN THE ESTIMATED AND ACTUAL ATTENDANCE NUMBERS, PLEASE EXPLAIN WHY YOU THINK THERE WAS A DIFFERENCE. HOW CAN YOU DECREASE THE DIFFERENCE IN ATTENDANCE NUMBERS FOR FUTURE EVENTS? We had slightly fewer attendees than anticipated, which we were able to adjust our costs for ahead of time.

ACTUAL EXPENDITURE 92.61

DID YOU RECEIVE OUTSIDE FUNDING?

PLEASE LIST ALL SOURCES OF FUNDING ASIDE FROM A.S. Bank Account with the IDEAS center (POETAF Account) (expenditure listed above is what we spent from AS funds - we spent an additional 29.99 from our bank account)

WHAT WAS THE PURPOSE OR GOAL OF THE EVENT?
Our purpose was to create a bonding opportunity among LGBTQ+ STEM students by providing a relaxed game night atmosphere.

DO YOU CONSIDER THE EVENT TO HAVE BEEN A SUCCESS? WHY OR WHY NOT?
Yes! Students socialized over games of pool and card games in the game room.

DID ATTENDANCE DIFFER FROM WHAT WAS RECORDED ON A.S ATTENDANCE VERIFICATION? IF SO, WHY?
Yes. We had trouble with the QR code - this was our first time keeping the QR code digital, and not printing it out. Some students had difficulty scanning the code and were not able to fill out the attendance form. Our total recorded attendance on the AS verification form was 6 - our actual total was 14.

WHAT IF ANY COMPLICATIONS AROSE DURING THE EVENT?
Trouble with the QR code (described above).

WHAT STEPS OR ITEMS WOULD YOU IMPROVE FOR THE NEXT EVENT?
For our next event we would print the AS Attendance Form QR Code to hopefully avoid similar technological issues.

WHAT ONLINE CHANGES WOULD YOU MAKE TO ADVERTISEMENTS OR PROMOTION?
More posting in general.

DO YOU HAVE ANY FEEDBACK FOR US ON THE A.S. FUNDING APPLICATION/PROCESS? HOW CAN WE BETTER SUPPORT YOU AND YOUR ORGANIZATION?
Unfortunately we are unable to submit photo evidence of our GBM attendance. oSTEM is strongly protective of our members' privacy as members of the LGBTQ+ community. As a result, our policy is to not take any photographs of the group without explicit consent. Since we were in the game room, we shared the space with students who are not oSTEM members, and so we were unable to collect explicit consent from everyone in the room. Therefore we took no photos of our group, to avoid potentially outing any students in attendance. If you have any further questions please let us know and we will be happy to answer them!

PART B - SUPPORTING DOCUMENTS

Please upload any supporting documents pertinent to the outcome of your event.