ACTUAL ATTENDANCE (# UCSD UNDERGRADUATE STUDENTS) 15

IF THERE WAS A DIFFERENCE IN THE ESTIMATED AND ACTUAL ATTENDANCE NUMBERS, PLEASE EXPLAIN WHY YOU THINK THERE WAS A DIFFERENCE. HOW CAN YOU DECREASE THE DIFFERENCE IN ATTENDANCE NUMBERS FOR FUTURE EVENTS? This was actually pretty accurate compared to our prediction. There are less participants overall since it is the end of the year and there are no inductees present, but the 198 classes came to help with the tour as well which is why we had a decent turnout overall.

ACTUAL EXPENDITURE 114.95

DID YOU RECEIVE OUTSIDE FUNDING?

PLEASE LIST ALL SOURCES OF FUNDING ASIDE FROM A.S.

WHAT WAS THE PURPOSE OR GOAL OF THE EVENT?
The goal of the event was to expose Harriet Tubman’s middle schoolers to inspiring student organizations on campus (SEDS, NSBE and SHPE) to encourage them to pursue STEM, especially engineering, in the future. It was also meant to provide an introduction to college life and expectations.

DO YOU CONSIDER THE EVENT TO HAVE BEEN A SUCCESS? WHY OR WHY NOT?
Yes! Their teacher let us know that he was very happy with the tour and that the students all had a great time. SEDS showed the students what was possible with engineering and also gave them some part and projects to analyze. Many of the kids had insightful questions not only about engineering but also about what it was like to get to college as well as experience it which is always great to hear.

DID ATTENDANCE DIFFER FROM WHAT WAS RECORDED ON A.S ATTENDANCE VERIFICATION? IF SO, WHY?
I don't think so. We had everyone (all tour leads & volunteers) sign in and we kept track to the best of our ability.

WHAT IF ANY COMPLICATIONS AROSE DURING THE EVENT?
There was only one issue that arose during the tour that involved communication within SEDS internally which did cause a delay for one of the lab appointments, but this was easily resolved through discord communication during the tour.

WHAT STEPS OR ITEMS WOULD YOU IMPROVE FOR THE NEXT EVENT?
There were many volunteers who did not fill out the form required for the tour until a couple days or even the day before the tour. This could be mitigated by sending reminders or even heavily emphasizing the need to fill out the google form early.

WHAT ONLINE CHANGES WOULD YOU MAKE TO ADVERTISEMENTS OR PROMOTION?
Our target for advertising is members of our org, so marketing is very good at getting where it needs to go through Instagram, our email newsletter, and Discord announcements.

DO YOU HAVE ANY FEEDBACK FOR US ON THE A.S. FUNDING APPLICATION/PROCESS? HOW CAN WE BETTER SUPPORT YOU AND YOUR ORGANIZATION?
AS funding was very helpful for this event. Having pizza at the end of these tours thanks our volunteers for their hard work and taking time out of their day to make material to present and present it for multiple sessions!

PART B - SUPPORTING DOCUMENTS

Please upload any supporting documents pertinent to the outcome of your event.