ACTUAL ATTENDANCE (# UCSD UNDERGRADUATE STUDENTS) 142

IF THERE WAS A DIFFERENCE IN THE ESTIMATED AND ACTUAL ATTENDANCE NUMBERS, PLEASE EXPLAIN WHY YOU THINK THERE WAS A DIFFERENCE. HOW CAN YOU DECREASE THE DIFFERENCE IN ATTENDANCE NUMBERS FOR FUTURE EVENTS? There were 33 less students in the actual attendance than the estimated. This may have been because of some students not signing in through the portal. Additionally many students who were interested in the event were not able to attend due to class at the same time.

ACTUAL EXPENDITURE 550.15

DID YOU RECEIVE OUTSIDE FUNDING?

PLEASE LIST ALL SOURCES OF FUNDING ASIDE FROM A.S. N/A

WHAT WAS THE PURPOSE OR GOAL OF THE EVENT?
The purpose of the event was to introduce the bit-byte program to new members and those who are interested in joining the 2025 iteration. It was also used to allow bits and bytes to meet new people with impromptu speedfriending during the second part of the event.

DO YOU CONSIDER THE EVENT TO HAVE BEEN A SUCCESS? WHY OR WHY NOT?
We do consider this event a success because there were a lot of bits who were interested, along with a larger amount of bytes than expected who showed up for infosession. We also may have had a lower attendance than expected, however, we were unable to order a larger amount of boba with the AS funding provided meaning that a large amount of attendees were unable to receive boba.

DID ATTENDANCE DIFFER FROM WHAT WAS RECORDED ON A.S ATTENDANCE VERIFICATION? IF SO, WHY?

WHAT IF ANY COMPLICATIONS AROSE DURING THE EVENT?
There were a few complications such as our food order not being received until around the start time of the event. This meant that we only were able to distribute the boba at the end. Additionally, we did not have enough boba for every attendee meaning that only bits received it before we ran out of our supply. We were able to work around this by communicating with other board members who assisted with the event and changing distribution times and order. Between the two bit byte directors, managing the main attendees, the late students, and the issues with food, were not a concern.

WHAT STEPS OR ITEMS WOULD YOU IMPROVE FOR THE NEXT EVENT?
The event could have been improved by advertising the event for more people interested in being a byte. This is because the ratio of bits to bytes were very much favored towards bits meaning that there were times when bits did not have a byte to talk to, even though bytes were talking to groups of bits at a time.

WHAT ONLINE CHANGES WOULD YOU MAKE TO ADVERTISEMENTS OR PROMOTION?
Possibly sending more announcements on discord but otherwise not much changes necessary. The instagram takeover for bit byte directors on the day of info session was well received.

DO YOU HAVE ANY FEEDBACK FOR US ON THE A.S. FUNDING APPLICATION/PROCESS? HOW CAN WE BETTER SUPPORT YOU AND YOUR ORGANIZATION?
N/A

PART B - SUPPORTING DOCUMENTS

Please upload any supporting documents pertinent to the outcome of your event.