ACTUAL ATTENDANCE (# UCSD UNDERGRADUATE STUDENTS) 175

IF THERE WAS A DIFFERENCE IN THE ESTIMATED AND ACTUAL ATTENDANCE NUMBERS, PLEASE EXPLAIN WHY YOU THINK THERE WAS A DIFFERENCE. HOW CAN YOU DECREASE THE DIFFERENCE IN ATTENDANCE NUMBERS FOR FUTURE EVENTS? We had 275 RSVPs, but many students suspected that they needed to attend the full 6-hour event and so didn't think they could show up "late" - in the future, we would make it clearer that attendees wouldn't have to stay the whole session.

ACTUAL EXPENDITURE 1980

DID YOU RECEIVE OUTSIDE FUNDING?

PLEASE LIST ALL SOURCES OF FUNDING ASIDE FROM A.S. Institute of Medicine in Engineering (Covered Transportation/Parking for Presenters)

WHAT WAS THE PURPOSE OR GOAL OF THE EVENT?
The goal of the event was to showcase the breadth of opportunities available to undergraduates pursuing careers in the medical and biomedical field through panels, keynote talks, and industry demonstrations.

DO YOU CONSIDER THE EVENT TO HAVE BEEN A SUCCESS? WHY OR WHY NOT?
Although we didn't see as high attendance as expected, we saw about 50 more students attend compared with previous years, and there were times during the event where all seats were taken, which hasn't happened for this event in recent history. This is a success to us. Moreover, attendees were actively engaged with our presenters and seemed to enjoy listening to them. We also had almost no leftover food, which is indicative of success.

DID ATTENDANCE DIFFER FROM WHAT WAS RECORDED ON A.S ATTENDANCE VERIFICATION? IF SO, WHY?
We had 12 presenters who were in attendance throughout the event but didn't sign in through AS as they weren't students.

WHAT IF ANY COMPLICATIONS AROSE DURING THE EVENT?
Nothing comes to mind - the event was quite smooth-sailing.

WHAT STEPS OR ITEMS WOULD YOU IMPROVE FOR THE NEXT EVENT?
Our industry demonstrations section had the lowest attendance due to being so late in the event and having not as many presenters as we originally hoped for - we would probably shorten the event a bit to prevent out-trickling. We would also clarify that all-day attendance is not mandatory for attendees. We might consider choosing a more diverse-diet-friendly catering option that requires less prep on our part.

WHAT ONLINE CHANGES WOULD YOU MAKE TO ADVERTISEMENTS OR PROMOTION?
We would consider reaching out to other med-related student-orgs on campus to partner with them on advertising and perhaps even with the event itself. We also would consider starting our advertising campaign a week earlier in advance than we did, and clarify on advertisements that attendance is not mandatory for the entire day.

DO YOU HAVE ANY FEEDBACK FOR US ON THE A.S. FUNDING APPLICATION/PROCESS? HOW CAN WE BETTER SUPPORT YOU AND YOUR ORGANIZATION?
Nothing comes to mind.

PART B - SUPPORTING DOCUMENTS

Please upload any supporting documents pertinent to the outcome of your event.