ACTUAL ATTENDANCE (# UCSD UNDERGRADUATE STUDENTS) 1896

IF THERE WAS A DIFFERENCE IN THE ESTIMATED AND ACTUAL ATTENDANCE NUMBERS, PLEASE EXPLAIN WHY YOU THINK THERE WAS A DIFFERENCE. HOW CAN YOU DECREASE THE DIFFERENCE IN ATTENDANCE NUMBERS FOR FUTURE EVENTS? Our actual attendance was higher. This was likely because our advertising worked better than expected, as we tabled several days in the week leading up to our event, as well as flyered. Additionally, we had a month long social media campain. In the future, to decrease the difference, we'll make a more accurate estimate of our event attendance.

ACTUAL EXPENDITURE 11834.49

DID YOU RECEIVE OUTSIDE FUNDING?

PLEASE LIST ALL SOURCES OF FUNDING ASIDE FROM A.S. N/A

WHAT WAS THE PURPOSE OR GOAL OF THE EVENT?
The purpose of this event was to present Japanese animation and other elements of Japanese culture to a wider audience of undergraduate students at UC San Diego.

DO YOU CONSIDER THE EVENT TO HAVE BEEN A SUCCESS? WHY OR WHY NOT?
We consider the event a success, as our attendance was high, attendees seemed to enjoy the event, and the event brough a niche part of Japanese culture to UCSD students.

DID ATTENDANCE DIFFER FROM WHAT WAS RECORDED ON A.S ATTENDANCE VERIFICATION? IF SO, WHY?
As suggested, we did not use the A.S. form to track attendance verification. Attached to this post-evaluation, I will submit our internal registration form with an attendee count. Of our 1,896 attendees, 1,315 were UCSD affiliates.

WHAT IF ANY COMPLICATIONS AROSE DURING THE EVENT?
At some point during the day, West Ballroom was too crowded for people to safely move around. To prevent a potential fire hazard, we limited the people allowed to check in until the crowds let up.

WHAT STEPS OR ITEMS WOULD YOU IMPROVE FOR THE NEXT EVENT?
We would account for a potentially higher attendance and have staff members dedicated to crowd control in West Ballroom.

WHAT ONLINE CHANGES WOULD YOU MAKE TO ADVERTISEMENTS OR PROMOTION?
As our online advertisements worked better than expected, we plan to continue our online advertisements in a similar fashion in the future.

DO YOU HAVE ANY FEEDBACK FOR US ON THE A.S. FUNDING APPLICATION/PROCESS? HOW CAN WE BETTER SUPPORT YOU AND YOUR ORGANIZATION?
There was a brief issue where David, our event manager, was unaware of the A.S. policy of charging non-affiliates. In the future, it would be helpful if university staff and A.S. were on the same page regarding A.S. and university policies.

PART B - SUPPORTING DOCUMENTS

Please upload any supporting documents pertinent to the outcome of your event.