View Post Evaluation
Fall Into Keebs
683
Attendance was as relatively expected given attendance policies.
5651.42
Club fundraising efforts and personal funding.
Create a community with students from all demographics on campus. They were able to try out different keyboards and get a chance to build their own keyboard through raffles and vendors. We gave our audience the unique opportunity to meet companies, artists, and content creators involved in the keyboard industry.
We think the event was successful. There was good crowd flow, high student turnout, engagement during the raffles, and participation in the arts and crafts activity. According to our retrospective survey, most students were pleased with the event. The biggest critical feedback points from students was that there were not enough keyboards, lack of variety in vendors, and turnout felt low in comparison to previous events. We believe that the ability to re-open attendance to the greater keyboard community for future events will allow for more keyboards, greater appeal for creators and vendors, and a better atmosphere with higher turnout.
Our staff and vendors made the event possible. The staff put a lot of time and effort into planning the event and making it run smoothly. The experiences that vendors were able to provide is something that many of our attendees love and frequently expressed how important it is to them to be able to meet these vendors at our event.
There was a small technical issues with the raffle spinner but there was not any major complications .
The lack of aforementioned outside attendance impacted the number and diversity of keyboards displayed in our event which was a big complaint among our attendees. We want to encourage student attendees to bring their boards a little more to overcome this. There was unclarity in our raffles leading people to believe that one person won multiple prizes which was not the case and also officer/vendor raffle participants from the East Ballroom were not able to claim their prizes which is simply unfair. We plan to improve the UI of the raffle spinner so it’s more clear who is winning and potentially add a second announcer in the East Ballroom to improve consistency of attendance in the East Ballroom. Our attendees expressed that they were grateful for the vendors however there was less variety than expected. We hope to reach out to more diverse vendors and hopefully have greater appeal if attendance policies change. There was also more to be desired in the communication between points of contact with officers leading to miscommunication between officers and attendees and overall misunderstanding of the event status. We plan to solve this issue with walkie talkies as they are a form of immediate communication.
For our next event we plan to do marketing one week earlier since the marketing campaign was rushed.
Our organization would feel more supported if policy changes were clearly communicated since we had large unexpected out of pocket costs for this event. It would have been helpful if examples of what would and would not be covered by A.S. were provided for changes to covering vendor fees and the Performance Agreements.